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  • Introducing Aiimi Insight Engine
    • Española Release
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  • Search
    • Searching for Information
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      • Lenses and Result Views
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        • Relationship
          • Finding Result Connections
          • Minimum Results
          • Relationship Type
          • Accessible Relationship Map
        • Related Result Connections
          • Understand Connections
          • Adding card details
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      • Filtering Results
        • Using Minimum Matching Terms
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      • Why These Results
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      • Related Results
      • Watermarking
    • Item Classification
      • Editing a Classification
    • AI Helper
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      • Inline Preview
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  • Collections
    • What is a Collection?
      • Collection Types
    • Manage Collections
      • Create a Collection
      • Status Management
      • Edit, Delete or Merge
    • Using a Collection
      • Add Items to a Collection
      • Import Items to a Collection
      • Sharing a Collection
      • Adding Comments to a Collection
      • Redacting Collection Information
      • Exporting a Collection
  • Subject Access Request
    • Subject Access Requests
    • Create or Receive Data Requests
      • Create a Request From The Portal
      • Assigning a Request
      • Create a Manual Request
      • Create and Manage Data Subject Types
    • Finding a Request
    • Items for a Request
      • Redacting Sensitive Information
      • Getting Items Reviewed
    • Completing a Request
    • Assigning Users to a SAR
    • Message the Requestor
    • Internal Messaging
  • Profile
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  • Help and Support
    • Leaving Feedback
    • Accessibility Statement for Aiimi Insight Engine
  • Advanced Applications
    • Metrics
    • Manage Collection Type
      • Create a Collection Type
    • Using The Manage Chart
    • OData API
      • Set Access
      • Aggregating Results
      • Query Parameters
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  • Change the Status
  • Change the Exception Status
  1. Collections
  2. Manage Collections

Status Management

PreviousCreate a CollectionNextEdit, Delete or Merge

Collection status help you track the progress of a collection using statuses that match your process steps. Statuses are created when a collection type is made. A Status will fall under one of 3 categories, Inactive, Active or Closed.

You can see the status of each collection from your collection hub and within each collection. Within a collection you can also see the remaining statuses for that collection type.

Change the Status

These are the main desired statuses for a collection type. They should also be in the order they need to be completed.

  1. Open the collection you want to update.

  2. Select Status.

  3. Select the status you want to change it to from the dropdown.

    • Each status is created when a collection type is made.

  4. Select away from the menu or use the esc key on your keyboard to close this.

Change the Exception Status

This is a status that can be a temporary or alternative state for the Core journey. For example within the Invoice Sent core status, Invoice Chased may be an exception status.

  1. Open the collection you want to update.

  2. Select Status.

  3. Make sure your Core Status is correct. If not select the status you want.

  4. Select Exception Status.

  5. Choose the exception status from the menu.

  6. Select away from the menu or use the esc key on your keyboard to close this.