User Guide Release Disco
Admin GuidesAiimiVersions
  • Introducing Aiimi Insight Engine
    • Disco Release
    • Versions
  • Search
    • Introduction
    • Searching for Information
      • Optimising a search
        • Filtering and searching
      • Folder Browsing
      • Saved Searches
        • Saving a Search Query
        • Accessing Saved Searches
        • Bulk Search
          • Use Cases
          • Create a Bulk Search
            • Search Details
            • Map Fields
            • Review Search
            • Notifications
          • Bulk Search Template
      • Multilingual Search
    • Search Results
      • Lenses and Result Views
        • Timeline
        • Relationship
          • Finding Result Connections
          • Minimum Results
          • Relationship Type
          • Accessible Relationship Map
        • Related Result Connections
          • Understand Connections
          • Adding card details
          • Explore More Connections
      • Filtering Results
        • Using Minimum Matching Terms
        • Using Synonyms
      • Sorting Results
      • Quick Actions
        • Document Preview
        • Mark As Useful
        • Mark As Sensitive
      • Why These Results
        • Find Searched Terms
        • Why My Search Matched
      • Subject Matter Experts
  • Collections
    • What is a Collection?
      • Collection Types
    • Manage collections
      • Create a Collection
      • Status Management
      • Edit, Delete or Merge
    • Using a Collection
      • Add Items to a Collection
      • Sharing a Collection
      • Adding Comments to a Collection
  • Subject Access Request
    • Introduction
    • Creating or Receiving New SARs
      • Requests From The Portal
        • Creating a SAR from the Portal
        • Assigning a Request
      • Create a Manual Response
        • Searches
        • Subject
        • Collection Settings
        • Privacy Portal
      • Create and Manage Data Subject Types
    • Data for a SAR
      • Finding Information for a SAR
        • Payment Card Information (PCI)
        • Personally Identifiable Information (PII)
        • Redacting Sensitive Information
      • Messaging a SAR Requestor
      • Internal SAR Messaging
    • Completing a SAR
      • Finding a SAR
      • Getting Data Reviewed
        • Assigning Users to a SAR
      • Exporting a SAR Response
      • Disclosing to the Portal
  • Help and Support
    • Leaving Feedback
    • Accessibility Statement for Aiimi Insight Engine
  • Advanced Applications
    • Metrics
    • Manage Collection Type
      • Create a Collection Type
    • Using The Manage Chart
    • OData API
      • Set Access
      • Aggregating Results
      • Query Parameters
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On this page
  • Looking for a Phrase
  • Looking for multiple terms
  • Looking for at least one term
  • Excluding terms from a result
  • Creating a RegEx search
  • Using Wildcards to find unknowns
  1. Search
  2. Searching for Information

Optimising a search

You can use search in many ways to find specific files, themes, changes or generic terms. Utilising search operators can help you build the perfect search. Use one, or more of the below operators in a search to maximise how you search.

Looking for a Phrase

If you want to search for a specific set of words in a given order use a Phrase Search. Put speech marks around a search to look for anything that contains that exact phrase.

Example:

  • "Manufacturing Process"

    This will return results with that exact phrase, in that order, anywhere in the item or name.

Looking for multiple terms

Use the AND operator to search for multiple keywords. By default, spaces in a search are an AND.

Example:

  • Manufacturing Process

  • Manufacturing AND Process

    These will return results with both Manufacturing and Process anywhere in the item or name.

Looking for at least one term

Use an OR operator if you want one or more term returned in a item. Searching Manufacturing OR Process will return results containing Either or Both words.

Example:

  • Manufacturing OR Process

  • Manufacturing|Process

Excluding terms from a result

Use a NOT operator to exclude items that contain specific words.

Example:

  • Manufacturing Process NOT Flow

This example will return results with Manufacturing Process in it but not the word Flow.

Creating a RegEx search

Regular Expression (RegEx) searches find results by searching for patterns in the data. This help when you're not sure what you are looking for, or are looking for lots of similar things.

Example:

  • \d{5} \d{8} will find numbers formatted 07000 123456 like phone numbers

  • \£\d matches a string that has a £ before a number

Using Wildcards to find unknowns

Using an asterisk (*) to run a Wildcard Search. It replaces that part of the search with any variable.

Example:

  • Searching mountain will return mountain, mountains, mountain1, etc.

  • Searching seriali*e will return results for serialise and serialize.