# Filtering Results

Narrow down your results to more easily find relevant documents. You can apply a filter based on things like Source, Date Created, Owner, etc.

## Using Filters

1. Select Show filters to open the filters panel.
2. Check all the filters you want to apply from the filters list.

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<summary>Filter Types</summary>

Filters can be used in three ways to get the information you want. When you select a term from the filters the Filter Type dropdown will appear. By default it is set to Any but you can select the dropdown to change how these filters are used.&#x20;

* **Match Any (Any)** - Show results that contain one or more of the selected values.&#x20;
* **Match All** **(All)** - Show results that contain all of the selected values. If one value is not present the item will not appear in your result list.
* **Exclude** - Hide results that contain one or more of the selected values. This will show you items that do not contain any of these values.

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<summary>Can't Find a Filter</summary>

There are 2 main reasons filters will not appear within your menu.&#x20;

1. There are too many filters within the list so some aren't showing.&#x20;
   * Select the show more option to see more available filters or search for other filters within the search bar.

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2. None of the results in your list are related to the filter you're looking for.&#x20;
   * Try changing your search term or applied filters to expand the results.&#x20;

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<summary>Minimum Matching Terms</summary>

Select the number of terms that must be in a results content, filename, or metadata. If you're not sure what you are looking for or want to narrow down the number of results you have, this is a great help. Words like 'and' 'an' 'or' are not included in the term count.

When enabled by an administrator, a slider will be in your filters menu.&#x20;

1. Use the slider or the plus + and minus - buttons to change the Minimum Matching Term value.
   * Results can take a moment to update when you change this filter.
   * Increasing the number can reduce the results and find more specific results.&#x20;
   * Reducing the number can increase the results and find more related results.&#x20;

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#### Example:&#x20;

1. Search "Aiimi Insight Engine Help tips and tricks".&#x20;
2. Set your Minimum Matching Terms to 4.&#x20;
   * You will only get results with 4 or more matching terms from this phrase.

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<summary>Synonyms</summary>

Every business has Acronyms, Abbreviations and differing terms making it very difficult to find what you are looking for. When enabled by an administrator synonyms can be used to find a result that has an acronym or spelling variation.&#x20;

*For example, searching ‘business as usual’ will also show results containing ‘BAU’.*

Once you have performed a search you can enable synonyms to expand your results.&#x20;

1. Select Show filters.
2. Select Use Synonyms to enable them.
   * This will rerun your search to include appropriate synonyms.

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