SAR Archiving

This job looks for Completed or cancelled SARs within Aiimi Insight Engine. It then compares them to the lifecycle settings configured. As a SAR reaches a specific time the job will remove the relevant response data from the SAR.

You must enable SAR lifecycle archiving within SAR settings. For help turning SAR Archiving on see our SAR Import Guide.

Users with SAR Configuration Access are able to edit the lifecycle settings. For help managing users access to this see our guide on SAR Access.

Lifecycle Data Options

The lifecycle timings are configured within the SAR application. See our SAR archiving Guide for help defining the lifecycles.

Collected Items - This includes the original, marked up and finalised items within a SAR no matter the status.

• Items added via search are only removed from the SAR. Imported items are removed from the SAR and the System.

Latest Disclosure - This includes the disclosed items and cover letter.

Data Subject Details - This includes any names, contact information, addresses for the subject and third parties, response labels, response descriptions and disclosure manifests.

Response Metadata - This includes all subject agnostic metadata; response start dates, due dates and extension dates.

Configuring the Job

1. Job Type - Select SAR Archiving from the dropdown list.

   • There are no specific fields required for this job.